Kalea
We acquire estate agencies and take the back office away.
Kalea buys established UK residential agencies and moves them onto an AI-native operating system. The chasing, packs, compliance, diary, comms and reporting are run end to end by AI. Your people get their week back for valuations, negotiation and clients.
The problem
A sale is agreed in an afternoon and then takes months to complete.
Everything between those two points is administration. It is done by the most expensive people in the business, in the hours they should be winning instructions, and when it slips a file falls through after the money has already been spent.
Hiring more administrators only moves the problem. The work itself has to leave the building.
Chasing
Solicitors, lenders, surveyors and the other side of the chain, called and called again for answers that never arrive on their own.
Packs and material information
Parts A to C assembled by hand, chased from vendors, checked twice before anything can be published.
Re-keying
The same facts typed into the CRM, the portal, the spreadsheet and the email, then reconciled when they disagree.
Status calls
Vendors and buyers ringing for an update that no one has to hand, because the update lives in someone's inbox.
What we add
We take the admin over. Your agents get their week back.
Kalea does not hand an agency another system to operate. The transactional workload moves onto our AI workforce and off your team's desk. What is left for a negotiator is the part of the job that actually wins business.
The week today
- Chasing updates by phone and email
- Assembling and correcting packs
- Re-keying between systems
- Fielding "any news?" calls
- Compliance paperwork after hours
- Reporting pulled together by hand
The week with Kalea
- Valuations and pitches
- Winning instructions
- Negotiating offers
- Face-to-face with vendors and buyers
- Building the local reputation
- Reviewing what AI has already handled
Admin removed
The transactional back office runs as a service, not as software you have to staff.
Nothing forgotten
Every chase happens on schedule, every day, and is written back to the file.
Same team, more output
Capacity grows without adding headcount, because the admin no longer scales with volume.
What the platform does
One system, instruction to completion.
Every agency we acquire moves onto the same runtime. The shopfront stays local; the work underneath is run by one set of agents that never forgets a deadline.
- 01
Valuation and instruction
Enquiries answered within minutes, valuations booked into the right diary, terms of business and onboarding evidence assembled before the appraisal is written up.
- 02
Listings and material information
Parts A to C gathered, checked and held at the publication gate. Nothing goes live until the information is complete and lawful to publish.
- 03
Offers and buyer checks
Offers logged, position and funding verified, identity and source-of-funds checks run, and every qualification recorded against the file.
- 04
Post-offer chasing
The chase runs itself. Solicitors, lenders, surveyors and the chain are followed up on schedule, with each answer written back to the file.
- 05
Exchange and completion
Chain dependencies tracked to the day, risk surfaced early, and both sides briefed so exchange dates hold instead of slipping.
Every file, and what is blocking it
Tracker holds the whole pipeline from offer to completion, with the next blocking step on each file and who owes the answer. No status meeting required.
Compliance that assembles itself
AML, material information and the audit trail are produced as the work happens, not reconstructed the week before an inspection.
A diary that fills itself
Viewings and valuations are booked, confirmed and rearranged automatically, with feedback collected and written back without anyone chasing it.
The AI workforce
AI does the transaction. People do the relationships.
We are not adding a chatbot to an agency. The transactional operation is run by agents, with humans holding the decisions that need a person.
Run by AI
- Chasing solicitors, lenders and the chain
- Material information and pack assembly
- Compliance, AML and audit trails
- Diary, viewings and feedback
- Vendor, buyer and applicant comms
- Reporting, fees and reconciliation
Stays human
- Valuations and winning the instruction
- Negotiating offers
- Difficult conversations with clients
- Judgement on price, risk and chains
- Local knowledge and reputation
- Anything a person should hear from a person
Migration
We replace the stack, not just add to it.
Records, files, documents and history move across on a dual-run, so nothing is lost and no one works two systems for long. Contracts and licences come off the books.
- Reapit
- Rex
- Salesforce
- HubSpot
Replaced by one runtime, with the data migrated and reconciled before cutover.
How acquisition works
A short, confidential process.
- 01
Conversation
A private call to understand the business, the team and what you want to happen next.
- 02
Valuation
An indicative figure based on fee income, pipeline quality and the shape of the operation.
- 03
Heads of terms
Structure, consideration and the role you want after completion, agreed in principle.
- 04
Diligence
Financial, compliance and client money review, run tightly and quietly.
- 05
Completion
The deal closes. The brand, the office and the team stay in place.
- 06
Cutover
Data migrates, the AI workforce takes over the back office, and the team gets its time back.
Thinking about selling your agency?
Tell us a little about the business and we'll come back with an indicative valuation. Nothing is shared with anyone outside Kalea.
Get a valuation